Forms

Below are forms and information for community partners to use for Addison Central School District, Addison Northwest School District, and Mount Abraham Unified School District. 

2021-22 PreK Contract

This is a PDF of the 2021-22 PreK contract for all three Addison County districts (Addison Central SD, Addison Northwest SD, and Mount Abraham USD). A checklist on the front page of the contract will help you keep track of what you need to get and where to send it.


Please note that:

  1. ONE contract will be mailed to MAUSD for signature by ALL THREE districts, along with certain contract paperwork.

  2. Applications and residency documents will be mailed to the child's district of residence. I do recommend keeping program copies of these materials.

  3. You only need to mail back the "contract" portion of the contract (numbered pages 2-3 plus the site attachment).  The rest is included for your information and ease in locating.

  4. Certain paperwork will need to have all three districts named

  5. The contract requires a sample tuition statement or annual contract with families due to ongoing questions and concerns raised by families.  An example is attached which you may modify to meet your needs or use your own form.

  6. The contract requires a copy of the program calendar marking which weeks are "PreK" if your calendar substantially differs from the school year calendar. If you use the school calendar, please note that.

  7. Please review the insurance requirements carefully to be sure you have the minimum coverage amounts.

Although we expect to get many contracts and applications this spring, please don't worry if you haven't heard from us about them until late summer; it is hard to process them until we have a sizeable number and the current school year is complete.

2021-22 Family PreK Application

Families should first enroll in the prequalified PreK program of their choice, then complete the 2021-22 PreK application for tuition funding from the schools.


Completed applications should be returned to the family's resident school district by July 1st in order to receive timely tuition payments. Although we expect to get many contracts and applications this spring, please don't worry if you haven't heard from us about them until late summer; it is hard to process them until we have a sizeable number and the current school year is complete.


For questions related to the completion of this application, please refer to the FAQs


Attendance in PowerSchool

Attendance will be entered directly into PowerSchool. Attendance may be completed on a daily, weekly, or monthly time frame, but must be up-to-date on the listed due dates (additional dates may be required depending on changes at the state level). Late attendance entry could impact the timeliness of invoice payments.


October 2, 2020:  Attendance completed

November 16, 2020: Attendance completed (invoice also due on this date)

March 12, 2021: Attendance completed (invoice also due on this date)

June 4, 2021: Attendance completed (subject to change, depending on last day of school)


Please let the UPreK Coordinator know if you are having any difficulty accessing or using the system or need to know your username.

Invoices

Programs may use the provided invoice template or create their own invoices. Prior to submitting invoices, the PreK program should check PowerSchool to ensure that all students are listed as enrolled and none have exited.


Each program will have a customized, prepopulated invoice template in Google Sheets for each District from which they have enrolled children.  The form will be created by the UPreK Coordinator and sent to each program in the late summer when applications are nearly final, and each program will need to cross-reference that with their enrollment list to ensure accuracy. Due dates for invoices are:


First Invoice Due to SDs: August 28, 2020: The first invoice pays for weeks 1-12 @ $1181/child. Districts will cut the check for this invoice by October 2, 2020

Second Invoice Due to SDs: November 16, 2020: The second invoice pays for weeks 13-24 at $1181/child. Districts will cut the check for this invoice by December 18, 2020.  Attendance is also due on this date.

Third Invoice Due to SDs: March 12, 2021: The third invoice pays for weeks 25-35 at $1083/child. Districts will cut the check for this invoice by April 16, 2021. Attendance is also due on this date.


Exit/Change Form

Report a child's move, exit from your program, or other change of enrollment using this form.  


If the child is leaving your program but continuing in a Vermont PreK program, consider whether you need to request a transfer of the child's TS Gold records from your program to the new program.  This form will be sent to the Vermont Agency of Education, but is included below for your convenience.

Kindergarten Transition Form

Form for PreK teachers to send to Kindergarten teachers to update regarding child strengths and individual needs.  Due date to be announced; probably due back to schools in mid-April. 


Notification of Repeated or Extended Absences

Use this form to report a child's extended absence or repeated absences.  Extended absences are when a child is absent for two consecutive weeks of PreK.  Repeated absences are defined as a child absent for an average of 1 PreK day/week over the course of two months (i.e. not regularly attending PreK at least 10 hours/week) – extended child care time is not calculated in absences, nor are days that child is not normally enrolled.

PreK Suspension & Expulsion State Form

As of September 1, 2017, all PreK programs must complete the Public/Private PreK Suspension and Expulsion Incident Form whenever a child is:

 

1) Requested to permanently leave (expulsion) a PreK program, or

2) Removed from a PreK program or classroom (suspension) for two or more hours per week, due to behavioral or disciplinary reasons. 

 

All incidents must be reported within 5 school calendar days of the suspension/expulsion. The PreK contract specifies program responsibilities and contact points for each SD. Further, if the child is on an IEP and receiving special education services, the PreK program must also contact the District early childhood special education staff and/or director of student support services. 


Defining PreK Suspension and Expulsion

▪ In-program suspension is the placement of a child in a specified supervised location (e.g., director’s office, alternative classroom, other space in building) other than the child’s regular classroom for two or more hours out of the 10 entitled PreK hours per week, due to behavioral or disciplinary reasons. The child’s absence shall not stop the school district payment to program under Act 166.

▪ Out-of-classroom/program suspension is the removal of a child from program (off premises) for two or more hours out of the 10 entitled PreK hours per week, due to behavioral or disciplinary reasons. The child’s absence shall not stop the school district payment to program under Act 166.

▪ Expulsion is the permanent removal of a child from the PreK program. This permanent removal does affect the family’s Act 166 tuition. This permanent removal of the child will stop school district payment to the program under Act 166. 

 

All PreK programs must also comply with Child Development Department’s (CDD) expulsion criteria as defined in Childcare Licensing Regulations 6.2.8.4 (1)(2)(3). The licensee shall support continuity of care and education. In the event that a child’s continued enrollment is at risk the following shall apply: 1) consult with child’s parents, 2) provide parents written notice at least five days prior to expulsion, 3) when child is expelled, a full copy of child’s file must be provided to family and documentation retained by program.


More information regarding procedures can be found in the state memo on the topic.

Sample Parent Tuition Form

This is a sample tuition information statement that you may use or alter if helpful for your program to explain to enrolled families which weeks, days, and/or hours of PreK attendance are funded by their resident district. Your program is required to provide this information to families.  


You may opt to include this information on an annual or monthly tuition statement and/or program calendar. Programs may designate alternate weeks of PreK than those designated by the District, providing that the total amount of PreK is at least 10 hours/week for 35 weeks, and understanding that payment will be made based on a school year calendar.


Regardless of what system you use, your total tuition for each week should represent the total tuition cost minus the PreK funding.  PreK funding should be applied only to the cost of the 10 hours of PreK, with additional "child care" hours at the rate you have set (which may be different from the PreK tuition rate).  Thus, if a family attends full-time, the PreK funds should only be used for the first 10 hours of their programming.


Please let me know if you have questions related to your individual program's needs.

Key Dates

July 1, 2020

  • 2020-21 PreK Contract due to SDs, including staff list, program calendar, sample tuition statement, W-9, and liability insurance paperwork

  • Parent application forms & residency documents due to SDs

NOTE: These are accepted on a rolling basis as well, but tuition funds may be prorated.​

 

August 28, 2020

DUE from providers to SD central offices

  1. First Invoice due for weeks 1-12 @ $1181/child

Paid by October 2, 2020

October 2, 2020:

DUE from providers to SD central offices

  1. First attendance for all Addison County PreK students 

November 16, 2020:

DUE from providers to SD central offices

  1. Second Invoice due for weeks 13-24 @ $1181/child

  2. Second attendance completed in PowerSchool

Paid by December 18, 2020

March 12, 2021:

DUE from providers to SD central offices

  1. Third Invoice due for weeks 25-35 @ $1083/child

  2. Third attendance completed in PowerSchool

Paid by April 16, 2021​

End of school year (approx. June 11, 2021): 

TS Gold Spring checkpoint completed

DUE from providers to SD central offices 

  1. Final attendance for all Addison County PreK students