Forms

Below are forms and information for community partners to use for Addison Central School District, Addison Northwest School District, and Mount Abraham Unified School District. 

2022-23 PreK Contract

This is a PDF of the 2021-22 PreK contract packet for all three Addison County districts (Addison Central SD, Addison Northwest SD, and Mount Abraham USD). A checklist on the front page of the contract will help you keep track of what you need to get and where to send it. A program handbook is included for ease of use.


Please note that:

  1. ONE contract will be mailed to MAUSD for signature by ALL THREE districts, along with certain contract paperwork.

  2. Applications and residency documents will be mailed to the child's district of residence. I do recommend keeping program copies of these materials.

  3. You only need to mail back the "contract" portion of the contract (numbered pages 2-3 plus the site attachment).  The rest is included for your information and ease in locating.

  4. Insurance paperwork will need to have all three districts named

  5. The contract requires a sample tuition statement or annual contract with families due to ongoing questions and concerns raised by families.  An example is attached which you may modify to meet your needs or use your own form.

  6. The contract requires a copy of the program calendar marking which weeks are "PreK" if your calendar substantially differs from the school year calendar. If you use the school calendar, please note that.

  7. Please review the insurance requirements carefully to be sure you have the minimum coverage amounts including sexual abuse/misconduct coverage.

Although we expect to get many contracts and applications this spring, please don't worry if you haven't heard from us about them until late summer; it is hard to process them until we have a sizeable number and the current school year is complete.

2021-22 Family PreK Application

Families should first enroll in the prequalified PreK program of their choice, then complete the 2021-22 PreK application for tuition funding from the schools.


Completed applications should be returned to the family's resident school district by July 1st in order to receive timely tuition payments. Although we expect to get many contracts and applications this spring, please don't worry if you haven't heard from us about them until late summer; it is hard to process them until we have a sizeable number and the current school year is complete.


For questions related to the completion of this application, please refer to the FAQs


2022-2023 Family PreK Application

Families should first enroll in the prequalified PreK program of their choice, then complete the 2022-2 PreK application for tuition funding from the schools.


Completed applications should be returned to the family's resident school district by July 1st in order to receive timely tuition payments. Although we expect to get many contracts and applications this spring, please don't worry if you haven't heard from us about them until late summer; it is hard to process them until we have a sizeable number and the current school year is complete. Funding is NOT competitive.


For questions related to the completion of this application, please refer to the FAQs


Attendance in PowerSchool

Attendance will be entered directly into PowerSchool. Attendance may be completed on a daily, weekly, or monthly time frame, but must be up-to-date on the listed due dates (additional dates may be required depending on changes at the state level). Late attendance entry could impact the timeliness of invoice payments. 


Please see the handbook in the contract packet above for this year's due dates.


Please let the UPreK Coordinator know if you are having any difficulty accessing or using the system or need to know your username.

Exit/Change Form

Report a child's move, exit from your program, or other change of enrollment using this form.  


If the child is leaving your program but continuing in a Vermont PreK program, consider whether you need to request a transfer of the child's TS Gold records from your program to the new program.  This form will be sent to the Vermont Agency of Education, but is included below for your convenience.

Invoices

Programs may use the provided invoice template or create their own invoices. Prior to submitting invoices, the PreK program should check PowerSchool to ensure that all students are listed as enrolled and none have exited.


Each program will have a customized, prepopulated invoice template in Google Sheets for each District from which they have enrolled children.  The form will be created by the UPreK Coordinator and sent to each program in the late summer when applications are nearly final, and each program will need to cross-reference that with their enrollment list to ensure accuracy. 


Please see the handbook in the contract packet above for this year's due dates, payment dates, and amounts.

Kindergarten Transition Form

Form for Preschool teachers to send to Kindergarten teachers to update regarding child strengths and individual needs.  Due date to be announced; usually due back to schools in mid-April. 


Notification of Repeated or Extended Absences

Use this form to report a child's extended absence or repeated absences.  Extended absences are when a child is absent for two consecutive weeks of PreK.  Repeated absences are defined as a child absent for an average of 1 PreK day/week over the course of two months (i.e. not regularly attending PreK at least 10 hours/week) – extended child care time is not calculated in absences, nor are days that child is not normally enrolled.

Pathways to ECE Licensure

I have tried to compile information and links for program staff hoping to obtain a teaching license with an early childhood education endorsement including the process for provisional licenses, possible coursework and degrees, and  the peer review process. That information is available here

PreK Suspension & Expulsion State Form

All PreK programs must complete the Public/Private PreK Suspension and Expulsion Incident Form whenever a child is:

 

1) Requested to permanently leave (expulsion) a PreK program, or

2) Removed from a PreK program or classroom (suspension) for two or more hours per week, due to behavioral or disciplinary reasons. 

 

All incidents must be reported to the district and Agency of Education within 5 school calendar days of the suspension/expulsion. The PreK contract specifies program responsibilities and contact points for each SD. Further, if the child is on an IEP and receiving special education services, the PreK program must also contact the District early childhood special education staff and/or director of student support services. 


More information about the process, including definitions and how to comply with CDD Licensing Requirements, is available in this summary of the Addison County PreK Suspension/Expulsion Process. Additional information regarding procedures can also be found in the AOE memo on the topic.

Sample Parent Tuition Form

This is a sample tuition information statement that you may use or alter if helpful for your program to explain to enrolled families which weeks, days, and/or hours of PreK attendance are funded by their resident district. Your program is required to provide this information to families.  


You may opt to include this information on an annual or monthly tuition statement and/or program calendar. Programs may designate alternate weeks of PreK than those designated by the District, providing that the total amount of PreK is at least 10 hours/week for 35 weeks, and understanding that payment will be made based on a school year calendar.


Regardless of what system you use, your total tuition for each week should represent the total tuition cost minus the PreK funding.  PreK funding should be applied only to the cost of the 10 hours of PreK, with additional "child care" hours at the rate you have set (which may be different from the PreK tuition rate).  Thus, if a family attends full-time, the PreK funds should only be used for the first 10 hours of their programming.


Please let me know if you have questions related to your individual program's needs.

Key Dates

End of school year (June 10, 2022): 

TS Gold Spring checkpoint completed

DUE from providers to SD central offices 

  1. Final attendance for all Addison County PreK students 

July 1, 2022

NOTE: These are accepted on a rolling basis as well, but tuition funds may be prorated.​

 

August 31, 2022

DUE from providers to SD central offices

  1. First Invoice due for weeks 1-12 @ $1254/child

Paid by September 30, 2022

September 20, 2022:

DUE from providers to SD central offices

  1. First attendance for all Addison County PreK students 

November 14, 2022:

DUE from providers to SD central offices

  1. Second Invoice due for weeks 13-24 @ $1254/child

  2. Second attendance completed in PowerSchool

Paid by December 16, 2022

March 10, 2023:

DUE from providers to SD central offices

  1. Third Invoice due for weeks 25-35 @ $1148/child

  2. Third attendance completed in PowerSchool

Paid by April 14, 2023

End of school year (approx. June 14, 2023): 

TS Gold Spring checkpoint completed

DUE from providers to SD central offices 

  1. Final attendance for all Addison County PreK students